Microsoft Forms isn’t the best option for every user, though. If your organization uses other Microsoft tools, it may be the right choice for gathering information without connecting each response to an identified respondent. Many companies use Microsoft tools, including Forms, for various tasks.
MICROSOFT OFFICE FORMS HOW TO
Understanding how to create an anonymous survey in Microsoft Forms can be valuable for a number of reasons. Online surveys came into their own in the late 2010s, and dozens of new options for creating and using them are now available. “Online surveys have remained among the most popular tools used by market researchers for the last several years,” notes Ross Rubin, principal analyst at Reticle Research. There will be no way to connect responses to the person who submitted them, even if you need to - for instance, if you use the form for a prize drawing or contest.Ĭlose up of entrepreneur woman hands signing contract on smart phone with finger at night Choosing the right tools for anonymous surveys If the Record name box isn’t checked, Microsoft Forms won’t gather names and email addresses at all, writes Microsoft Tech Community contributor Cian Allner. It’s important to remember that if you set a survey to be anonymous, you won’t be able to connect responses to an individual at a later date. Rather than having one person responsible for collecting and sharing survey information, the whole team can access and use it, writes Steve Goodman at Practical 365. One benefit of using Teams to manage Forms surveys, anonymous or otherwise, is that collected data is immediately available to the entire team. You can also create anonymous surveys in Forms via Microsoft Teams. Microsoft Forms will then record a hash key identifying the Office 365 account of the respondent, but the form won’t attach the respondent’s name or email address to their response, writes Li. Under Who can fill out this form, make sure to check the box beside One response per person but leave the box next to Record name unchecked. To do that, navigate to the Settings pane within Forms.
In 2018, Microsoft Forms also added the ability to limit responses to one per person while also keeping the identity of each respondent anonymous, writes Microsoft senior project manager Zhongzhong Li.
If you uncheck this box, Forms will not record names or email addresses for respondents, keeping their answers anonymous. Under the heading Who can fill out this form, you’ll see a checkbox marked Record name. Then, navigate to the Settings pane in the upper right. The process of creating an anonymous survey in Microsoft Forms is simple.īegin by creating a new form and adding the questions you want to ask. Build and customize your own online form with Jotform - the best Microsoft Forms alternative offered.
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